Frequently Asked Questions

Please see below a list of Frequently Asked Questions, if you have further queries please email Lorna Milner at lorna@pmsociety.org.uk

Who can enter the PM Society Awards?

Entries for these awards may be submitted by any UK, European or International organisation of the following types:

  • Advertising and creative agencies
  • Digital communications agencies
  • PR, medical education, medical communications, marketing communications or market access agencies
  • Pharmaceutical company, biotech and life sciences companies
  • Patient organisations and health/medical charities
  • Professional association or body
  • NHS organisation
  • Technology or software company operating in the healthcare space
  • Other healthcare company or agency

How do I log in?

To enter, review or submit entries, sign in to your PM Society website account using your email address. If you can’t remember your password, simply visit the password reset page and enter your email address.

You must be a member of the PM Society to enter these Awards. If you would like to become a member of the PM Society simply join now. If you are unsure whether you or your company are a member of the PM Society, contact info@pmsociety.org.uk and we’ll be happy to help.

What work is eligible?

Dates

Entries must have been active, online or in use at some stage between the 19 October 2019 and 18 October 2020.

Material entered into the PM Society Awards 2020 will NOT be accepted for entry into a Craft category unless forming a small part of a new campaign.

Material entered into the PM Society Awards 2020 CAN be entered into an effectiveness category.

Language and markets

Programmes or campaigns aimed exclusively at overseas markets only (i.e. non-UK) must be supplied in an English language version with relevant metrics/performance indicators. They will be judged in exactly the same way as UK programmes.
All entries, where applicable, must comply with the ABPI Code of Practice or, for overseas material, the appropriate national or regional code.

Campaign extensions

Entries which are extensions of a previously entered campaign must, in the opinion of the judges, be noticeably different from previous executions.

Suitable content for these awards

We welcome entries from, but not exclusive to;

  • Pharmaceutical – Prescription medicines
  • Pharmaceutical – Over the counter medicines
  • Health or Medical Charity – Patient support, disease awareness
  • Medical Devices
  • Dentistry
  • Aesthetics

Veterinary Health and product-related entries cannot be accepted.

 

How many times can I enter a project/programme?

Across all categories, the number of entries that feature the same creative concept/image is limited to FOUR, including FOC categories.

Entry Process

  1. Review the list of categories and decide which is appropriate for your entry
  2. Click “Enter this category’ from the category page or ‘Add a new entry’ from the Enter page to start your entry.
  3. You will be asked to complete your written entry details. You will be required to upload a supporting file showcasing your entry.
  4. Press ‘Save and Continue Later’ to if you wish to modify your entry before the closing date of Thursday 5 November*
  5. When your entry is complete press ‘Submit’, passed this stage you can longer edit your entry.
  6. Once all information for an entry has been provided and submitted you may pay for your entry or continue to add entries and pay for them together up until the entry deadline of Thursday 5 November*

Each entry must be completed online through the website and it is the responsibility of the entrant to obtain client approval prior to submission. Entries may be withdrawn after the entry deadline however entry fees are non-refundable.

*An entry extension is available to midnight on Thursday 19 November for an additional fee.

How can I support my entry?

Full details of how to support your entry is detailed in the category descriptions.

Video files should be no longer than three minutes in duration and must clearly demonstrate the entry.

You can video capture the entry being demonstrated (either by video or screen capture software like Camtasia or Captivate) and upload your video file with your entry.*

*The video you supply may be used as your finalist showreel for display at the awards event and on our website, therefore please be careful not to include any sensitive information and ensure content is approved by the client.

How are the entries judged?

Full details of the judging process and criteria are detailed in the judging section.

The decision of the judges in all matters is final and they retain the right to move entries into other categories if appropriate. Whole categories may be merged with others or removed altogether (and fees refunded if appropriate) if insufficient entries received.

When is the entry deadline?

Entry deadline is Thursday 5 November 2020; a 2-week extension will be permitted to Thursday 19 November for the additional charge of £55 + VAT per entry.

How much does it cost to enter?

You must be a member of the PM Society to enter these Awards. If you would like to become a member of the PM Society join now.

Entries are charged at £175 + VAT (total £210) per entry. Payment should be made online at the relevant point in the entry process.

An additional £55 + VAT per entry will be applicable to entries received after the closing date of midnight, Thursday 5 November 2020, but received before the extended entry deadline of midnight on Thursday 19 November 2020.

Who will see my entries, will they be seen in the public domain?

Initially, your entry will go through a verification process, viewed by the Awards team only.

At the judging stage, all submitted material will be viewed by the judges who are required to sign an NDA before being allowed access to the judging site.

If you are through to the finalist stages we will contact you for approval and/or edits of your original submission which is suitable for the awards ceremony, exhibition and our online results brochure.

We will confirm with you at every step to ensure you and your client are happy with what is shown and where.

How do you ensure confidentiality and security of work submitted?

The PM Society takes its website security extremely seriously to ensure the safety of the data held.

The website has recently been rebuilt on a WordPress CMS. WordPress is used by over 60 million websites (30% of the internet as of April 2019).

 

We implement a number of strategies to ensure the security of the site, the server itself is protected by a Firewall and all traffic is encrypted and any new software security patches are implemented in a timely manner.

We use Amazon Simple Storage Service (Amazon S3) to host any videos submitted, these are then protected by Amazon’s robust security measures.

 

All PM Society users have had to create new passwords to access their accounts and 3rd party users (such as judges) have to sign confidentiality agreements before being given access to entry submissions.

When are the finalists announced?

Shortlisted entrants will be advised via e-mail mid January 2021.

How do I sponsor a category?

Reach over 1000 key industry figures and decision-makers via our online ceremony, through publicity on this site,  through communications to our members and through social media.

The 2021 sponsor package will be available shortly. Contact Alexandra discuss sponsorship/ advertising opportunities.

What happens after the Awards are presented?

The online results brochure for the 2021 Awards will be available on the website following the final presentation with further publicity through our media partners and additional digital channels.

How has Covid-19 affected the PM Society Awards?

  • We have made the entry process a little easier this year in response.
  • All first-round judging is conducted online.
  • The second-round judging will move from judges face-to-face to virtual judging rooms
  • The awards ceremony will be streamed LIVE on the 18 March.