Frequently Asked Questions

Please see below a list of Frequently Asked Questions, if you have further queries please email Lorna Milner at lorna@pmsociety.org.uk

Who can enter the PM Society Awards?

Entries for these awards may be submitted by any UK, European or International organisation of the following types:

  • Advertising and creative agencies
  • Digital communications agencies
  • PR, medical education, medical communications, marketing communications or market access agencies
  • Pharmaceutical company, biotech and life sciences companies
  • Patient organisations and health/medical charities
  • Professional association or body
  • NHS organisation
  • Technology or software company operating in the healthcare space
  • Other healthcare company or agency

You must have a PM Society cooperate membership to enter these Awards. If you would like to become a member of the PM Society simply join now. If you are unsure whether you or your company are a member of the PM Society, contact info@pmsociety.org.uk and we’ll be happy to help.

 

How do I sponsor a category?

Reach over 1000 key industry figures and decision-makers via our online event, live award ceremony, through publicity on this site,  through communications to our members and through social media.

The 2022 sponsor package is available here. Contact Alexandra discuss sponsorship/ advertising opportunities

How do I log in?

To enter, review or submit entries, sign in to your PM Society website account using your email address. If you can’t remember your password, simply visit the password reset page and enter your email address.

You must have a PM Society cooperate membership to enter these Awards. If you would like to become a member of the PM Society simply join now. If you are unsure whether you or your company are a member of the PM Society, contact info@pmsociety.org.uk and we’ll be happy to help.

What work is eligible?

Dates

Entries must have been active, online or in use at some stage between the 19 October 2020 and 18 October 2021.

Material entered into the PM Society Awards 2021 will NOT be accepted for entry into a craft category unless forming a small part of a new campaign.

Material entered into a craft category at the PM Society Awards 2021 CAN be entered into an effectiveness category, as long as it was not entered into an effectiveness category in 2020.

Language and markets

Programmes or campaigns aimed exclusively at overseas markets only (i.e. non-UK) must be supplied in an English language version with relevant metrics/performance indicators. They will be judged in exactly the same way as UK programmes.
All entries, where applicable, must comply with the ABPI Code of Practice or, for overseas material, the appropriate national or regional code.

Campaign extensions

Entries which are extensions of a previously entered campaign must, in the opinion of the judges, be noticeably different from previous executions.

Suitable content for these awards

We welcome entries from, but not exclusive to;

  • Pharmaceutical – Prescription medicines
  • Pharmaceutical – Over the counter medicines
  • Health or Medical Charity – Patient support, disease awareness
  • Medical Devices
  • Dentistry
  • Aesthetics

Veterinary Health and product-related entries cannot be accepted.

 

How many times can I enter a project/programme?

Across all categories, the number of entries that feature the same creative concept/image is limited to FOUR, including FOC categories.

Entry Process

  1. Review the list of categories and decide which is appropriate for your entry
  2. Click “Enter this category’ from the category page or ‘Add a new entry’ from the Enter page to start your entry.
  3. You will be asked to complete your written entry details. You will be required to upload a supporting file showcasing your entry.
  4. Press ‘Save and Continue Later’ to if you wish to modify your entry before the closing date of Thursday 11 November*
  5. When your entry is complete press ‘Submit’, passed this stage you can longer edit your entry.
  6. Once all information for an entry has been provided and submitted you may pay for your entry or continue to add entries and pay for them together up until the entry deadline of Thursday 11 November*

Each entry must be completed online through the website and it is the responsibility of the entrant to obtain client approval prior to submission. Entries may be withdrawn after the entry deadline however entry fees are non-refundable.

*An entry extensions are available for an additional fee.

How can I support my entry?

Full details of how to support your entry is detailed in the category descriptions.

Supporting materials

A video file. Ideally no longer than 3 minutes in duration. The video must clearly demonstrate the entry. Videos to be supplied at 1920 x 1080 pixels as an mp4

You may also submit individual JPEGs and URL links to showcase individual elements of the project that may not be clearly seen in the video.

Digital Exhibition*

30 second video highlight of your entry – Videos to be supplied at 1920 x 1080 pixels as an mp4

OR

4 high resolution images or visual montage of your entry (jpeg, png, pdf)

* Find out more about our new exhibition and awards platform.

How are the entries judged?

Full details of the judging process and criteria are detailed in the judging section.

The decision of the judges in all matters is final and they retain the right to move entries into other categories if appropriate. Whole categories may be merged with others or removed altogether (and fees refunded if appropriate) if insufficient entries received.

When is the entry deadline and cost to enter?

 

 Dates Fee
Entry Deadline  – 11 November  £225 + VAT
Extension Deadline  – 18 November  £285 + VAT
Final Call For Entries – 25 November £345 + VAT

Who will see my entries, will they be seen in the public domain?

Initially, your entry will go through a verification process, viewed by the Awards team only.

At the judging stage, all submitted material will be viewed by the judges who are required to sign an NDA before being allowed access to the judging site.

All materials submitted for the digital exhibition will be viewable on our dedicated platform and at the awards ceremony.

Finalists will be contacted mid January with information on how their entries will be displayed at the ceremony and the online results brochure.

How do you ensure confidentiality and security of work submitted?

The PM Society takes its website security extremely seriously to ensure the safety of the data held.

The website has recently been rebuilt on a WordPress CMS. WordPress is used by over 60 million websites (30% of the internet as of April 2019).

We implement a number of strategies to ensure the security of the site, the server itself is protected by a Firewall and all traffic is encrypted and any new software security patches are implemented in a timely manner.

We use Amazon Simple Storage Service (Amazon S3) to host any videos submitted, these are then protected by Amazon’s robust security measures.

All PM Society users have had to create new passwords to access their accounts and 3rd party users (such as judges) have to sign confidentiality agreements before being given access to entry submissions.

When are the finalists announced?

Shortlisted entrants will be advised via e-mail mid January 2022.

What happens after the Awards are presented?

The online results brochure for the 2022 Awards will be available on the website following the final presentation with further publicity through our media partners and additional digital channels.